Edit Expenses

You can edit a single expense from within a report, or update multiple expenses at once using bulk edit. Both options let you change details like merchant, category, amount, and more.

Who can edit expenses

• All members: Can edit expenses on their own Draft or Outstanding reports.
• Current approver: Can edit expenses on Outstanding reports pending their approval.
• Workspace Admin: Can edit expenses on any Draft or Outstanding report on the Workspace.

Expenses on Approved reports must be unapproved before they can be edited. Expenses on Paid and Done report cannot be edited.

How to edit a single expense

1. In the navigation tabs (on the left on web, on the bottom on mobile), go to Spend > Expenses.
2. Select the expense to open it.
3. Select the field you want to edit.
4. Make your update.
5. Click Save.

How to edit multiple expenses at once

Use edit multiple to update the same field across several expenses simultaneously.

1. In the navigation tabs (on the left on web, on the bottom on mobile), go to Spend > Expenses.
2. Select 2 or more expenses using the checkboxes.
3. Click Selected.
4. Choose Edit multiple.
5. In the side panel, select the field you want to update.
6. Enter the new value.
7. Click Save.

Note: If editing is not allowed on a field for any of the selected expenses, that field will not be available for editing.

What expense fields can be edited

On Draft and Outstanding reports, you can edit:

• Amount (cash expenses only)
• Description
• Merchant
• Date
• Other fields like Category, Tag and Attendees

Note: Expenses on Approved reports must be unapproved before they can be edited. Expenses on Paid or Done reports cannot be edited. [Learn how to unapprove a report](Approve expenses](/articles/new-expensify/reports-and-expenses/Approve-Expenses).

What happens after you edit expenses

• Edits apply to all selected expenses.
• Changes are saved immediately for each expense.
• Existing values are overwritten with the new values you enter.

FAQ

Can I edit expenses on Paid and Done reports?

No, Paid or Done reports are locked and cannot be reopened for editing.

Why are some fields not editable in the Edit multiple panel?

If a field is restricted for any selected expense (for example, amount on a card expense), iit will be disabled in the Edit multiple panel.

Why can’t I see the Edit multiple option?

Edit multiple only appears when you select 2 or more Unreported, Draft, our Outstanding expenses that have at least one editable field.